Super Ginormous

Tag: googlecalendar

  • Sync Google Calendar with iPod

    If you use Outlook 2007, Google Calendar and iTunes and own an iPod – this tip might be helpful to the two of you. It’s not really anything new… but I didn’t think Outlook would share calendars that it’s subscribed to… Fortunately, it does.

    1. In Google Calendar go to Settings > Calendars. Choose a Calendar from those available to you. This will bring you to a Calendar Details screen.
    2. At the very bottom, you’ll see options for Public and Private Addresses for calendars. Right-click on the iCal button and copy the link location.
    3. Paste the link location into your browser’s address bar.
    4. Replace http:// with webcal://
    5. Hit enter.
    6. This should bring you into Outlook 2007 where you can subscribe to your Google Calendar.
    7. Your Google Calendar should now be available in Outlook!
    8. Open iTunes and plug your iPod into your computer.
    9. If your iPod supports it, your iPod settings will have a Contacts tab available to you.
    10. Under Calendar, select Sync calendars from Microsoft Outlook. If you don’t use Outlook’s calendar – choose ‘Selected calendars:’ and choose your Google Calendar(s) from the list.
    11. Hit apply… now every time you sync your iPod, you’ll pull down your calendars as well!

    This tip would probably work similarly on the Mac by using Apple’s iCal app.

    • UPDATE: If you’re looking for a solution to sync Google Calendar with Outlook 2003, there’s an app called gSyncit you might be interested in… More info here.
    • UPDATE: Google released Google Calendar Sync which will allow for bi-directional syncing between Outlook and Google Calendar and it’s not as crappy as this solution is. While it would be preferred if you could simply sync directly with Google Calendar via iTunes (much like you can do with Google Contacts)… it’s still not a feature that Apple’s made available. One can only wish it’ll be included at some point in the future.

  • Resource Availability

    I won’t go into the whole Premium Google Apps stuff… Plenty of others have covered that since last night. What I wanted to (briefly) discuss was a new, undocumented feature I encountered while using Google Calendar this morning: Guest and Resource Availability.

    Before I go on… obviously this is a feature that Outlook has had for years, and it’s especially useful when used with an Exchange Server. I don’t think I’ve ever seen it before in an online calendar application.

    (I should note that I current use Google Apps with my domain… and as far as I know, this isn’t a Premier Edition only feature, but I could be wrong.)

    When creating a new event in Google Calendar, you now have the option to “Check guest and resource availability”.

    Snapshot of gCal’s Add New Calendar Event screen

    Clicking on the link, gives you the menu previewed below. (It appears right on top of the Add Event screen.) Due to space constraints, I’m only showing a small portion of the menu. The menu actually spans the full width of the available browser area when available. (Click here to see a full preview.)

    Preview of Guest and Resource Availability Menu

    It shows you a person’s availability for the day(s) you’re planning your event for. You’re able to modify the timeframe you’re looking to schedule your meeting, and you’re able to filter whether you only want to view Working Hours Only. If you want to add additional guests, you simply type their name in the Add a Person text field. If the person is in your Contact List, it’ll auto-suggest a person based on what you’ve typed:

    Adding a Person

    Once you’ve added guests, you’ll be able to see whether they are available for your event. If the person you’ve added isn’t publicly sharing their calendar events with you, it will let you know.

    Guests Have Been Added. w00t

    Once you’re done with this screen, you click Okay and go back to the Event entry screen. It auto-adds the guests you’ve entered in the ‘Find a Time’ windows into your Guest List for the event (so you can send them an invite to it).

    This is a great addition to Google Calendar… especially on the heels of the Google Apps Premier announcement. It’s one of those little details that most people can do without, but would work really well for businesses…